Personal Assistant - Gloucester

Salary £25,000 - Financial Services
Ref: 214 Date Posted: Monday 19 Jul 2021
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Salary: £25,000
Location: Gloucester

Responsibilities:

Behind every manager or company director, you'll find an organised, efficient personal assistant.

As a personal assistant (PA) you'll work closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis. You'll help the Managing Director to make the best use of their time by dealing with secretarial and administrative tasks.

As a PA, you're often a manager's first point of contact with people from both inside and outside the organisation.

Tasks will include:

  • devising/maintaining office systems, including data management and filing
  • arranging travel and accommodation,
  • taking notes or dictation at meetings or providing general assistance during presentations
  • screening phone calls, enquiries, and requests, and handling them when appropriate
  • meeting and greeting visitors at all levels of seniority
  • organising and maintaining diaries and making appointments
  • dealing with incoming email, faxes and post, often corresponding on behalf of the manager
  • carrying out background research and presenting findings
  • producing documents, briefing papers, reports, and presentations
  • organising and attending meetings and ensuring the manager is well prepared for meetings
  • liaising with clients, suppliers, and other staff.

Working hours

Office-based, you'll generally work from 9 am to 5 pm.

Skills

In addition to relevant experience and secretarial and administrative knowledge, you'll need to show evidence of the following:

  • exceptional written and oral communication skills
  • excellent word processing and IT skills, including knowledge of a range of software packages
  • the ability to work under pressure and to tight deadlines
  • good organisational and time management skills
  • the ability to research, digest, analyse and present material clearly and concisely
  • excellent interpersonal skills
  • the ability to work on your own initiative
  • honesty and reliability
  • attention to detail
  • flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
  • discretion and an understanding of confidentiality issues.